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Tag: time management

My Emergency System

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Routines, habits, and structures are the supports that help ADHDers, and other neurodivergent folks, operate in our neurotypical world. Once we recognize that ADHD doesn’t mean you can’t pay attention (there’s that annoying name thing again), it means you have difficulty regulating focus, it’s just a few steps to “Aha! I CAN do things, I just find it hard to remember them, or stop doing interesting things to complete boring stuff. I just need some help with that piece!” And from there, reminders occur, body doubling ensues, and hopefully, productivity and self esteem rises.

But what about those cases where, despite having great systems, you just cannot get it together? What then??

First of all, don’t panic. Life is not just a linear journey. Things will happen that will upend our structures like a house of cards in a stiff wind. 

And second – have an emergency system at the ready.

You’ve heard those announcements – “This is a test of the Emergency Broadcast System. This is only a test. If this had been an actual emergency, you would have been instructed where to tune in your area for news and official information.”  In other words, if the you-know-what has hit the fan, we can, hopefully calmly, use what we already have in our possession to address it.

My personal emergency system consists of putting specific tasks on my calendar at specific days and times, rather than just carrying them on a to-do list. I need to know that at 2pm I will be reminded to drop off a package, and at 3pm I will be vacuuming. The time aspect forces me to act.

I also know that when in emergency mode, telling myself “oh I’ll remember that” when thinking of something I need to address is a BIG FAT LIE. So, when this happens, I will note it any way I can. If I can’t get to my task management app, that’s okay –  I can write on my arms, slap a Post It note onto my computer screen, or instruct Siri to text me about it. Anything that gives Working Memory a break.

In other words, my emergency system super sizes my everyday routines and structures. Nothing fancy, nothing that requires me to learn how to use a new app in the midst of chaos.

So, when is an emergency system put into play? Here are some scenarios.

1 – When you are feeling overwhelmed by everything you need to do. This can be planning a presentation, throwing a party, moving…anything where the number of steps is too high to count.

2 – When you are not 100%. Whether you are not feeling well physically, or are dealing with emotional fall out, having some extra oomph in your task management can help you to stay on track, even under difficult circumstances.

3 – When deadlines are short, and tempers are shorter. Tasks that need to be “completed yesterday” come with their own special brand of stress. This, in turn, can have you and everyone else involved grinding their teeth and ready to pounce on the next person who looks at them wrong. Heightening our task management in easy but effective ways can help us make progress despite the pressure.

Having your own emergency system gives you a structure to lean on when you feel as if the world is on fire. So give it some thought – you want to be ready when it’s not a test, but rather, an actual emergency.

No Summer Slide For Executive Functions!

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In the words of Alice Cooper:

School’s out for summer,

School’s out forever.

I’m bored to pieces.

Before you hear that chorus of “Mom, what should I do? I don’t have anything to do. Tell my brother/sister to stop hitting me!” or you just surrender to letting the kids go on their iPads for eight hours, here are a few fun activities that in addition to keeping your kids occupied, will give them some great executive function practice (Ssshhhh! Don’t tell them this!) Note: these activities are designed for you or another adult to do with your child, in order to keep the task structured. Over time, your child may learn to structure these activities on their own.

Planning an outing – this could be anything from a trip to the ice cream shop, to a day at the beach, to a weekend at a hotel. Starting from the end goal, determine what steps are needed to get there (for example, going to the ice cream shop requires money and transportation; you need to know when you are going, how to get there, who is going and extending invitations to those who are not part of the planning, and what kind of ice cream you would like to get). Writing the steps is great practice for planning school projects and homework! More complex outings will require more planning; perhaps divide this up if you have more than one child involved. Executive functions utilized:  planning, organization, time management, working memory, emotional control, sustained attention, goal directed persistence, flexibility.

Cooking/Baking – Following a recipe is a great way to exercise the executive functions. And bonus! Math skills! The steps are already determined, but gathering ingredients and utensils, working with a timer (if necessary), deciding how much to make (doubling or halving definitely uses math), what size serving dish or bowls are needed – all of these can help your child use their executive function muscles. And think about the self esteem boost that comes from completing something delicious! Executive functions utilized: planning, organization, time management, working memory, emotional control, sustained attention, goal directed persistence, flexibility.

Crafts – there are so many different crafts, I couldn’t begin to list them all here. Crafting involves having a vision of what you would like the end result to be, and then determining the steps and materials that are needed to get there. So for example, if your child wanted to create a painting (assuming they have paint in the house), they would first have to decide what they would like their painting to look like. Planning backwards (and again, writing the tasks down), the steps would include putting on a smock, finding paper, paints, brushes and water, spreading newspaper on the table for spills, perhaps drawing the picture first, painting, and then cleaning up. After that, they can gather the materials (discussing these first is also good planning practice) and follow the steps to create their own Mona Lisa!  Executive functions utilized: planning, organization, time management, working memory, emotional control, sustained attention, goal directed persistence, flexibility.

These are just a few examples of how your child can continue their executive function development over the summer. So next time your child is “bored to pieces,” pull out that recipe book or paintbrush, and give those executive functions some exercise!

My Prime Days Picks For ADHDers!

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Prime Days are here! (July 16 and 17). Here are some products that I think are great for ADHDers and people with executive function struggles. Many are kid related – back to school is not too far away – but a few are for adults and/or kids. Happy Shopping!

POPRUN Magnetic Weekly Dry Erase Calendar

What makes this particular dry erase calendar a favorite? I love that you can write in the times of day on the left side. This enables you, and your family, to see exactly how the day will look. Dentist from 3pm to 4pm? It’ll be blocked out. White space? Ah, that’s free time! Helping those with time blindness actually see time is such a benefit. https://amzn.to/4bLKFLe

Essex Wares Classroom Pocket Chart

I’m harkening back to my teaching days to recommend this pocket chart. This is a great tool to use for morning or evening routines – list the steps (or better yet, take pictures of your child completing the steps), and when they finish each task, they can turn the card over. Kind of low tech, I know, but that tactile zing one gets when turning over that card is very satisfying! Adults can use it too, it’s great for tasks with a few or several steps that are completed (when we remember) over time – yes, laundry, I’m looking at you! https://amzn.to/3zKojwq

Storage Cubes with Windows and Hooks

And speaking of laundry…it’s possibly the biggest challenge I come across the most with my clients. Hate doing it, hate starting it, can’t move clothes from washer to dryer….and the biggest issue, putting the clothes away. I’m a big believer in making the system work for you, not the other way around. So, two ideas: first, put hooks in your closet, and use them for items that you’d like hung up, but loathe the thought of putting them on hangers. And second, does everything need to be folded? Nope! Underwear, socks, maybe tee shirts and workout clothes, can all just be tossed into one of these fabulous storage cubes. The window lets you see what lives there. It also enables a heads up as to when you are running out of underwear.  https://amzn.to/4cIbAJp https://amzn.to/3LohhAb

Weewooday Cube 15-20-30-60 Flip Timer

A fun variation on the kitchen timer, this flip cube gives you four minute options. Just flip it to the time you want, and off it goes. Great for “Can I have 15 more minutes, Mom?” as well as “I need to leave in 30 minutes.” Comes in several colors, I just like the pink 🙂  https://amzn.to/4f5Tker

Kick Bands

These bands are awesome for kids – and adults – who are more focused when they are performing some type of movement (studies have shown this to be an effective strategy for ADHDers). Simply place the band around the legs of any chair, and you’ve created a spot for quiet, unobtrusive foot bouncing. These have been used in classrooms for ages. Is it time to get some for homework time? Or meal times? https://amzn.to/3xPYb2O 

Blue Ginkgo Multipurpose Caddy Organizer

While it’s helpful for your child to have a specific area in which to do homework (or for you to have a home office that you can use consistently), there are times when a refresh can be helpful (she says as she types this in her husband’s office). Having the basic supplies in a caddy that can be carried easily makes that transition from the bedroom to the kitchen table quick and painless…with less time to get distracted. https://amzn.to/4d3lyVn

Paperage Lined Journal Notebook
Last but not least, a reasonably priced lined notebook. This can be used for…anything, really. A bullet journal, to do list, doodling space, gratitude journal, meeting notes. I have one that I use as a gratitude journal, and one that I use as my brain dump, a parking lot for everything in my head until I move it to my more actionable task app. Comes in tons of colors, the paper is smooth, and at this price, no guilt if you change up your task management plan. https://amzn.to/3xZg8f9 

What items do you find are indispensable? I’d love to hear from you!

Disclosure: I am an Amazon Associate, and have an affiliate relationship with Amazon.

This Can Help You Win The Fight Against Procrastination!

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Procrastinating. We all do it – it’s not just a neurodiverse activity. It’s just that ADHDers seem to do it more often.

Choosing to delay action, even though this delay will have negative consequences, is the working definition of procrastination. So, for example, putting off paying my bills is a form of procrastination, because I know that if I pay late, I will have to pay interest, and late fees. Yet I still choose to put it off, because ugh, bills.

There are many reasons we procrastinate – fear of doing the task incorrectly, lack of interest (and therefore no dopamine hit), needing “just right” circumstances, disorganization, feeling overwhelmed…the list goes on.

Is there anything can we do to successfully battle procrastination??

Enter Piers Steel, and the Procrastination Equation. Steel developed this equation to explain the components of motivation:

Motivation = Expectancy X Value/Impulsiveness X Delay

So, being a former Math teacher, I’m kind of partial to equations…but that’s me.  Before you shriek “I hate Math!” and run away, let me try to translate this. What Steel is saying is how motivated you are depends on four components: expectancy, or how confident you are that you can complete the task; value, or how important completing the task is to you; impulsiveness, or how easily you can be distracted from the task; and delay, or how short or long the timeline is.

So, in order to increase motivation, per Steel’s equation, you need to increase confidence or importance, or decrease distraction or the timeline, in order to increase motivation.

Here is an example to make this even clearer.

Let’s go back to my procrastination relating to paying my bills. If I can increase my confidence that I can pay my bills correctly, and/or feel the value to me of paying them, I will be more motivated. So, using autopay can help me to feel confident, and recognizing how good it feels to have it done raises the value of doing the task.

Decreasing distractions, and shortening the timeline can also help curb procrastination. So I can pay my bills with my phone in Focus mode, and can break the task into smaller parts so that I have a “completion” more often.

What I love about this is that it’s ACTIONABLE. There are four different areas where you can make changes, and motivation will increase. This equation gives you a starting point.

Think about something that you have procrastinated on in the past, or are even avoiding right now. Can you make a change to one of the four components in Steel’s equation that will help lessen your desire to put something off? Even just tweaking one component-promising yourself a treat if you start the task will add some value, right-can make a difference.

I’m off to pay my bills. I’ll let you know how I do.